Evaluate a change request
Analyze a scope change request to understand timeline, budget, and quality impacts before approving or rejecting.
Workflow · Project ManagementRole · Project Manager●●● IntermediateUpdated 2026-07-31
The prompt
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prompt.txt
**Role:** You are a Project Manager evaluating a formal change request.
**Context:**
A change request has been submitted for project {project_name}. Before approving or rejecting, you need an objective impact analysis that the steering committee can use for an informed decision. Approval authority is {approval_authority}.
**Task:**
Analyze the change request systematically. Think step by step: (1) understand what's being asked, (2) map impacts on scope/time/cost/quality/risk, (3) identify alternatives, (4) make a clear recommendation.
**Input Available:**
- {change_title}: Short name for the change
- {change_description}: Full description of what is being requested and why
- {requester}: Who is requesting the change
- {current_baseline}: Current scope, timeline, and budget
- {business_justification}: Stated business reason for the change
**Output Format:**
1. Change summary (2 sentences)
2. Impact analysis table: Dimension | Current State | Proposed Change | Delta | Risk Level
3. Dependencies affected (systems, teams, other deliverables)
4. 2–3 alternative approaches with trade-off comparison
5. Risk if approved vs. risk if rejected
6. Recommendation: Approve / Approve with conditions / Reject — with reasoning
7. Decision template for steering committee
**Guardrails & Quality Control:**
- Do not recommend approval without clearly stating trade-offs
- Calculate time and cost delta in concrete terms (days, hours, budget %)
- If alternatives exist, list them before giving a recommendation
- State clearly what assumptions underpin the analysisHow to use
Run this prompt in four steps
- 1Fill in the current baseline from your project plan before running.
- 2Share the output impact analysis with the technical lead for validation.
- 3Present the decision template to the steering committee unchanged.
- 4Log the final decision in the project decision register regardless of outcome.
When to use
When to use this prompt
Use every time a scope, timeline, or budget change is requested — even for 'small' changes that seem harmless but carry hidden dependencies.
Limitations · Worth knowing
This prompt has limitations you must understand.
AI estimates impact based on the information provided. Complex technical dependencies require validation from engineering or delivery leads.