Design a customer reactivation campaign
Create a structured outreach strategy to re-engage dormant or churned customers who may be ready to return.
Workflow · CRM & SalesRole · Account Manager●●● IntermediateUpdated 2026-07-31
The prompt
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prompt.txt
**Role:** You are an Account Manager designing a reactivation campaign for {company_name} targeting {number_of_dormant_accounts} dormant or churned accounts.
**Context:**
Former customers are far easier to win back than new customers are to acquire. They know the product, understood its value at some point, and left for a reason — if that reason has been addressed, re-engagement can be faster and lower-cost than new acquisition. But reactivation requires more than 'we've improved!' messaging — it requires demonstrating that the specific reason they left has been resolved.
**Task:**
Design a targeted reactivation campaign. Apply step-back thinking: before writing outreach, understand WHY each customer segment churned or went dormant — then design messages that directly address that reason.
**Input Available:**
- {company_name}: Company name
- {target_accounts}: List of dormant/churned accounts with their churn reason (if known), time since last activity, previous ARR
- {product_improvements}: Meaningful changes or improvements made since they left
- {reactivation_offer}: Any incentive available (discount, free migration support, extended trial)
- {outreach_channels}: Channels available for reactivation (email, phone, LinkedIn, direct mail)
**Output Format:**
1. Segmentation by churn reason: Groups of accounts with common reasons for leaving
2. Messaging strategy by segment: Different value proposition for each churn reason segment
3. Outreach sequence per segment (3 touches max):
- Touch 1: Acknowledge the gap | Reference what's changed | Low-ask
- Touch 2: Specific proof of improvement relevant to their churn reason
- Touch 3: Explicit offer with clear value and deadline
4. Personalization requirements: Minimum data needed per account to personalize effectively
5. Qualification criteria: Which former customers are worth reactivating (not all are)
6. Disqualification list: Accounts NOT to contact and why
7. Success metrics: What KPIs determine if the campaign is working
**Guardrails & Quality Control:**
- Do not reach out to customers who churned due to a product failure that hasn't been fixed — it will make things worse
- The message must acknowledge why they left, not pretend it didn't happen
- Reactivation offers should have urgency — open-ended offers are ignored
- Remove any accounts from the list that have left an active litigation or formal complaint — do not contact without legal clearanceHow to use
Run this prompt in four steps
- 1Segment the target list by churn reason before writing any outreach — one message for all is ineffective.
- 2Have customer success review the list to flag accounts with relationship sensitivities.
- 3Track response rate and reactivation rate by segment to identify which churn reason is most recoverable.
- 4Integrate successful reactivation learnings into the initial onboarding to prevent the same churn reasons.
When to use
When to use this prompt
Use annually to review the churned customer base for reactivation potential, especially after major product improvements.
Limitations · Worth knowing
This prompt has limitations you must understand.
Reactivation success depends heavily on whether the original churn reason has been genuinely addressed. If nothing has changed, reactivation campaigns damage brand credibility.